Dayfile for contractors, subcontractors & specialist trades
Find out what happened on any job.
Stay on top of what’s happening now and find what happened before. Dayfile brings together your project correspondence automatically, so the information you need isn’t buried in someone else’s inbox.
Main contractors · Civils · M&E · Fit-out · Specialist trades
Sound familiar?
The answer exists. It’s just sitting with one person.
It’s buried in someone’s inbox, lost in a Teams chat or sitting in a WhatsApp group. So people chase for updates, dig through old conversations and try to piece together what was agreed — while the job waits for an answer.
What it is
Everything that happened on the job. In one place.
Dayfile brings together the emails, Teams messages, meeting transcripts, attachments and WhatsApp conversations from everyone working on the project, and automatically organises them by company and topic.
So whether you need to check an instruction, understand a delay or find out what was agreed months ago, you know where to look.
One step: connect Microsoft 365. That’s the whole setup.
Nothing to install. Nothing for your team to file. Everyone carries on working exactly as they do today.
Millbrook job
All 292 Payment 128 Variations 64 Programme 41 Site instructions 37 RFIs 22Companies
Kittiwake Scaffolding Thornley M&E Vector FacadesWhat you get
Everyone knows what’s going on. Nobody has to chase for an update.
Everyone’s up to date
See what’s happening across the job without chasing people for an update.
Know what was agreed
Instructions, decisions and agreements are easy to find, with the original conversation always there.
No misunderstandings
See what was said, by who and when — in their words, not from memory.
Actions don’t get lost
See what’s still open, what needs an answer and who it’s sitting with.
The right people see it
Commercial, operational and client matters stay visible to the people responsible for them.
Ready when it really matters
If a claim or dispute arises, the correspondence is already there — organised and ready to work from.
Reports
Know what needs your attention. Before anyone has to ask.
Every week, people spend time chasing updates, checking what was agreed and digging through conversations to find out what’s changed. Dayfile does that work for you.
Choose what you want to stay on top of — programme, cost, commercial risk, quality, safety or anything else — and Dayfile delivers a clear weekly or monthly report automatically to one person or the whole team.
See it on your own projectsSub started on site Monday. No written instruction found.
Confirmed to the client in writing Thursday. No price or instruction found against it.
PC cert 14 Jun. Five chasers. No release found.
Sent by your team last week. Still waiting — and who they’re with.
Happy for you to proceed on the basis we discussed on site…
Email · from the client’s PM
Two-week slip to the Level 2 handover. Email · attachment
…contractor to absorb the cost of the additional temporary works.
Teams meeting · transcript
No problem, we’ll pick those up — I’ll get the lads on it Monday.
WhatsApp · site group
The ones that never reached you
You don’t need to be copied in to know what happened.
People are busy. The wrong people get copied, decisions get made in meetings, and important conversations happen in WhatsApp groups. If it affects your job, you still need to know about it.
Dayfile brings together the correspondence from everyone connected to the project, so important information doesn’t stay buried in one person’s inbox or chat. It’s there when you need it — and surfaced in your reports when it matters.
When it really matters
The whole story, in date order, linked back to the original source.
When a job turns into an argument — a disputed change, withheld payment or claim — Dayfile brings together the full timeline. Emails, meetings, attachments and WhatsApp conversations, in date order and going back years, even from people who’ve since left the business.
See what was said, who said it and when — with every item linked back to its original source.
“Show me everything on the Level 13 variation.”
“Instead of digging through two years of emails, we had the whole timeline in front of us — with every point linked back to where it came from.”
What it’s worth
One recovered variation pays for Dayfile many times over.
The information you need is often already there. The expensive part is not being able to find it when it matters.
£1,358 · The queried line item
The client queries a line months later. Find what was agreed, where it came from and keep the conversation moving.
£13,000 · The deduction
A cost is knocked off with no breakdown. Find the instruction, understand what happened and respond with the original correspondence.
£160,000 · The withheld payment
Payment is held back over sign-off. See who agreed what and when, with the original correspondence there when you need it.
And that’s before the time saved — no more days lost digging through old emails, Teams messages and WhatsApp conversations trying to piece together what happened. Figures are illustrative examples, not a promise of recovery.
Your information stays yours.
Dayfile can’t send, edit or delete anything in Microsoft 365, and you can disconnect it at any time. Personal, HR and irrelevant conversations stay out, while sensitive information is only visible to the people who should see it. Your data is securely stored in the UK and is never used to train AI models.
Cyber Essentialscertified
UK GDPRcompliant
UK hostedUSA, Australia & Canada available
Microsoftverified partner
See Dayfile working
See what Dayfile could do for your projects.
Give us 30 minutes and we’ll show you how Dayfile organises project correspondence, surfaces what matters and helps you find the answers you need.
Book a 30-minute demoOr start a 30-day free trial — unlimited users, nothing to install, disconnect any time.