Dayfile for property, estates & facilities management
Stay on top of what’s happening across every property and project, and find what was agreed when you need it. Dayfile brings together your correspondence automatically, so important information isn’t buried across inboxes, meetings and conversations.
Developers · Estates teams · Housing providers · Facilities management · Asset managers
Sound familiar?
The works order went out from one mailbox. The variation was agreed on a call. The compliance certificate arrived as an attachment. The supplier confirmed something in Teams. When the auditor, occupier or contractor asks, the information is there — finding it is the challenge.
Your Dayfile
Dayfile organises your correspondence by property, project, company and topic — so everyone knows where to look. And with summaries that keep themselves up to date, you can see what’s happened without reading through it all.
Emails, attachments, Teams conversations and WhatsApp messages are automatically organised into the right property, project and topic — from works orders and approvals to compliance, occupier correspondence, defects and warranties.
See your correspondence with any contractor, supplier, consultant or managing agent in one place — across every property and project you’ve worked on together.
Important conversations happen everywhere. Dayfile brings your emails, Teams conversations, meeting transcripts and WhatsApp messages together, so nothing gets lost because it happened somewhere else.
What you get
See what was ordered, who requested it and what was approved — with the original conversation there when you need it.
Certificates, reports and sign-offs are easy to find alongside the property, contractor and correspondence they relate to.
When someone moves on, their correspondence doesn’t disappear with them. The next person can see what happened and pick up where they left off.
See what was promised, when it was agreed and what happened next — across every property and occupier.
If a contractor or supplier questions what was agreed, see the original correspondence, who said what and when.
If an audit, insurance query, regulatory issue or dispute arises, the correspondence is already organised and linked back to the original source.
Stay on top of every property
Dayfile keeps track of what’s happening across your correspondence and brings the things that need attention to you automatically — including in a weekly or monthly report built around what matters to you.
Emergency call-out reported Thursday. No works order or approval found.
Due 31 Aug. Requested twice. Not received.
Submitted 3 Jul. Two chasers. No response from the manufacturer.
Sent last week. Still waiting — and who they’re with.
Based on your own information
Dayfile doesn’t just organise your information. It helps you understand it, ask questions and stay on top of what matters.
“Compliance, Ashcombe — last 30 days: 5 certificates received, Unit 4 gas safety outstanding, EICR booked for 22 Sep.”
See what’s happened without reading every message. Every folder has a plain-English summary of the last 7 and 30 days, updated automatically as new information comes in.
“Did we ever raise an order for the Ashcombe boiler call-out?”
Ask a question. Get an answer from your own information. Ask about a folder, property, project, company or the whole business. Every answer links back to the original source, so you can see exactly where it came from.
Monday 06:00 · Works without orders, certificates due, gone quiet, loose ends.
The right information, delivered automatically. Choose a weekly or monthly report built around a role, property, project or area of the business, and send it automatically to as many people as you choose.
“Show me everything on the roof warranty claim.”
See exactly what happened, in the order it happened. Dayfile brings together emails, Teams messages, meetings and WhatsApp conversations into a clear timeline — even going back years or involving people who have since left the business.
Dayfile can’t send, edit or delete anything in Microsoft 365, and you can disconnect it at any time. Personal, HR and irrelevant conversations stay out, while sensitive information is only visible to the people who should see it. Your data is securely stored in the UK and is never used to train AI models.
Cyber Essentials
UK GDPR
UK hosted
MicrosoftSee Dayfile working
Give us 30 minutes and we’ll show you how Dayfile organises correspondence across your properties and projects, surfaces what matters and helps you find the answers you need.
Book a 30-minute demoOr start a 30-day free trial — unlimited users, nothing to install, disconnect any time.